Tenders are a formal invitation to businesses to put forward a bid or proposal to supply goods, services or to undertake a project on behalf of the government.
An example of this might be the government needing to build a road or bridge. So, they offer businesses an opportunity to submit a proposal (or tender) for the work.
Government staff will review your submission based on the criteria and award a tender on a transparent, merit-based system.
Included in your tender submission would be details such as:
your capacity to complete the work
how much it would cost and how you would offer value for money
project timelines
evidence of your skills and capabilities
what relevant previous experience you (and your team) have in a related area
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To supply information technology (IT) to Tasmanian Government agencies, you can apply any time to be added to the Technology Services Multi-Use List (TSL) via the tenders website.
There are a range of different categories including:
application development services
data analytics
project management and business analysis
operational technical services
cyber security
strategic advisory and consulting.
Tasmanian Government agencies use the TSL for the procurement of technology services valued at $100,000 or more.
Agencies can then approach suppliers on the TSL via a Request for Quote (RFQ) or Request for Tender (RFT) process.
The Tasmanian Government’s Evaluation Committee assesses tender submissions against a range of criteria listed in the Request for Tender (RFT).
Once the assessment process is complete, a report is produced that lists the factors considered in their decision-making.
The committee will only assess the documentation that is submitted as a part of the submission.
In the past, unsuccessful bids for ICT tenders have often failed to meet the requirements listed in the Request for Tender (RFT) or Request for Quote (RFQ) documentation.
Here are some suggestions to strengthen your submission:
Comply with the criteria and include:
a completed and properly signed quotation form
certificates of currency to confirm the required insurance
names and contact details for the specified number of referees.
Address the qualitative criteria separately:
Demonstrate your understanding of the department's requirements and how your business will provide value.
Provide evidence of your experience and capability.
The suitability, adequacy, and attractiveness of your business's relevant skills and previous experience, including the nominated personnel and their applicable skills and knowledge.
The company’s financial viability, qualifications, referee reports and past performance.
The suitability, adequacy, and attractiveness of the company’s administrative and management systems.
The control mechanisms that will be applied to manage subcontracting.
Other important factors:
Value for money in comparison to other bids. (Note: ’value for money’ does not necessarily mean the cheapest price will win the tender).
Address any potential risks or constraints.
Explain the impact of your proposal on the local industry.
Submit a proposal that is easy to read and includes all of the relevant supporting information.
Value indicator of required tender process
Contract value
Direct appointment from ICT Professional Services panel
Tender process required
Less than $50,000
Yes – agencies can engage any provider (whether on the panel or not) for procurements valued less than $50,000 without the requirement to obtain three quotes. The requirement for suppliers to enter into a GITC Head Agreement still applies.
No
Between $50,000 and $250,000
Yes – but if a potential contractor is not on the panel, three (3) written quotes are required. The selected supplier(s) must have entered into a GITC Head Agreement with the Tasmanian Department of Treasury and Finance. A specification that clearly, accurately, and completely describes the essential
requirements of the goods or service being purchased is required to seek quotes. It is the basis of all offers and is the foundation for the contract.