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Business Tasmania

COVID-19 Safe Events and Activities

A Framework for COVID-19 Safe Events and Activities in Tasmania

The Tasmanian Government has launched A Framework for COVID-19 Safe Events and Activities in Tasmania to support event organisers to plan and hold larger-scale COVID-19 safe events from 1 December 2020. Depending on the risk profile of the event, it will be classed as Level 1, 2 or 3, and different controls will apply depending on the level.

The Framework applies to gatherings that exceed the ordinary gathering limits . So, events which are under the existing gathering restrictions do not need to register under the Framework. They may, however, have other restrictions to meet. See: https://coronavirus.tas.gov.au/families-community/gatherings-density-and-physical-distancing

The Framework has been developed in consultation with the events, sports, arts and entertainment sectors and is consistent with World Health Organisation, Australian Health Protection Principal Committee, and Public Health Services advice.

It will be a living document and will be reviewed over time as the rules for mass gatherings and events are updated to reflect the changing COVID-19 situation in Tasmania. The Framework will enable organisers to apply to hold an event under one of three levels. Please see below for the requirements and descriptions of each level.

We have also released the Guidance on Managing Events and Activities in a COVID-19 Environment document. This Guidance is intended to assist organisers to plan events in a COVID-19 environment and should be read in conjunction with the Framework for COVID-19 Safe Events and Activities in Tasmania (the Framework). This document is prepared in advance of Directions being issued by the Director of Public Health which will enact that Framework.

Further, we have a Guide for Cultural and Creative Sectors to assist in creating a plan to reopen safely for staff and patrons, addressing your particular circumstances.

If you are developing your COVID-19 Safety Plan for a community event, we'd recommend reviewing this Community Event Guidance from WorkSafe.

Contact Tracing

It is a requirement of all Events operating under the framework to collect patron contact details and retain them for at least 28 days. The name, phone number and date and time of entry must be recorded for individuals or for a representative of a group.

The Tasmanian Government has released the Check In Tas app to provide a free, contactless, secure and convenient solution for Tasmanian businesses to collect contact details. Further information is available here.

You may  use your own method of collecting details, but please remember that it is important that these are collected and stored in a way that protects them from viewing by other patrons. Your patrons' privacy is your responsibility.

Registration process

The Director of Public Health has requested that event organisers register Level Two and Three events and activities, to ensure that:

  • organisers can be contacted immediately if circumstances change or if a person who attended is identified as a COVID-19 case following the event; and
  • police, emergency and health services are aware of the number and magnitude of upcoming events and can allocate resources accordingly.

This application process will be completed through an online form, you will be notified of the outcome of this assessment within 21 days, unless further information is required.

Please review Frequently Asked Questions here, and if you have further questions please contact the team at Business Tasmania on 1800 440 026 or email ask@business.tas.gov.au.

How to apply to hold an event at each Level

Density limits

  • All below limits are subject to a maximum of 2 square metres per person of space, and people should be 1.5 metres apart where practicable.

Outside the Framework

  • Existing gathering limits permit up to 250 inside and 1 000 people outside.
  • Such Events are not subject to the framework, but may have other restrictions imposed. See here for further information.

Level 1

Requirements:

Event Description:

  • Seated indoor events can occupy up to 50% of seated capacity with between 251 and 500 people (inclusive), including patrons, staff and performers
  • Seated outdoor events can occupy up to 50% of seated capacity with between 1 001 and 2 000 people (inclusive), including patrons, staff and performers
  • Events with multiple separate areas or sites within the same location can have between 1 001 and 2 000 people (inclusive), including patrons, staff and performers.

Level 2

Requirements:

Event Description:

  • Free moving indoor events can have between 251 and 500 people (inclusive)
  • Free moving outdoor events can have between 1 001 and  2 000 people (inclusive)
  • Seated indoor events can occupy up to 50% of seated capacity with a maximum of between 501 and 1 000 people (including patrons, staff and performers)
  • Seated outdoor events can occupy up to 50% of seated capacity with a maximum of between 2 001 and 5 000 people (including patrons, staff and performers)
  • Events with multiple separate areas or sites can have between 2 001 and 5 000 people in total.

Level 3

Requirements:

Event Description:

  • Free moving indoor events can have between 501 and 1 000 people
  • Free moving outdoor events can have between 2 000 and 5 000 people
  • Seated indoor events can occupy up to 50% of seated capacity with a maximum of between 1 001 and 2 000 people (including patrons, staff and performers)
  • Seated outdoor events can occupy up to 50% of seated capacity with a maximum of between 5 000 and 10 000 people (including patrons, staff and performers)
  • Events with multiple separate areas or sites can have up to 10 000 people in total
  • Consideration may be given to allowing one event to be held across multiple sites, each with up to 10 000 people, where the Events COVID-19 Safety Plan demonstrates that the event has been designed to minimise the risk of mixing of people between the physically distinct sites.