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Business Tasmania

COVID-19 Safe Events and Activities

UPDATE: Changes to Events Framework 12:01 am Saturday 21 May 2022

Events and premises will no longer be required to have density or capacity limits in place as part of COVID-19 regulations from 12.01am Saturday 21 May.

Public Health has advised density and capacity limits for all events and settings will be removed – although operators may still voluntarily use capacity limits as part of ongoing COVID-19 safety management.

Additionally only events with more than 5000 patrons and music festivals with more than 2000 patrons will be required to submit a COVID-19 Event Safety Plan to Public Health for approval prior to the event. This change also comes into effect from 12:01 am Saturday 21 May. There will be updates to this page with more detail on the process for those events as soon as possible.

All other events will not be required to have a COVID-19 Safety Plan but are asked to continue to identify measures in place to reduce the risk of COVID-19 to patrons and staff.

These measures include:

  • raising awareness among patrons and staff of not attending if unwell or required to isolate;
  • maintaining 1.5 metres physical distance where possible;
  • follow cough and personal hygiene measures;
  • managing the flow of people to minimise queueing and crowding;
  • appropriate cleaning and hygiene of venue and facilities;
  • provision of appropriate hand washing and sanitising stations;
  • display of posters and other resources to keep staff and patrons aware of COVID-19 safe behaviours.

Events Framework (current to Saturday 21 May 2022)

The purpose of the Events Framework is to help event organisers to identify and manage the risk of COVID-19 for a range of event and activity types in a diverse range of settings. It sets out the process for working with government to deliver a COVID-19 safe event under the current Public Health Directions.

Events are assessed under the Events Framework according to their size, type, complexity and associated risk factors. Public health oversight is applied to events according to a three-tiered system.

As an event organiser, you need to be familiar with the Events Framework and make sure your event meets its requirements.

Download the Events Framework

Event tiers

Tier

Capacity limit

Requirements

Tier 3  - seated only

Any indoor or outdoor seated events with 5,001 to 10,000 people and/or activities that are considered higher risk by the Director of Public Health

Event COVID-19 Safety Plan

Event registration

Approval from the Director of Public Health required before the event can go ahead

Tier 2 – free moving/mixing and seated

Any indoor or outdoor event with 2,001 to 5,000 people

Event COVID-19 Safety Plan

Event registration

Approval required before the event can go ahead

Tier 1 – free moving/mixing and seated

Indoor events with 251 - 2000 people

Outdoor events with 501 - 2000 people

Event COVID-19 Safety Checklist

If your event has a number of higher-risk event factors, more information may be required. This may include the need to complete a COVID-19 Event Safety Plan.

Small gatherings (outside the Events Framework)

Up to 250 people, indoors

Up to 500 people, outdoors

Not applicable – no application or approval required under the Events Framework

Refer to the Safe Workplaces Framework

Refer to gatherings, density and physical distancing

We have taken on board the learnings of the past 12 months to streamline the assessment process internally, however it’s important that our plans continue to reduce the risk of possible COVID-19 transmission in the community.

It is important to remember that public gatherings and events are a high-risk activity and therefore need to be carefully planned.

From Monday 2 May 2022, Check In Tas QR codes are no longer required at events.

Events COVID-19 Safety Plan – Tiers 2 & 3

An Event COVID-19 Safety Plan must be completed and submitted for assessment for all events with 2,001 up to 10,000 patrons.

A revised template is available for event organisers to document and step out the measures they are taking to keep staff and volunteers, performers and players, event patrons and the Tasmanian community safe.

Event organisers must provide as much detail as possible when completing the template.

If you have questions in relation to completing your plan, a WorkSafe Tasmania advisor can assist. To request a phone call or meeting with an advisor, please complete the request an advisor form.

Events COVID-19 Safety Checklist – Tier 1

The Event COVID-19 Safety Checklist is for tier 1 events – events that are less complex and lower risk, with indoor events from 251 up to 2,000 people and outdoor events from 501 up to 2,000 people.

Tier 1 events do not require approval, however event organisers need to confirm that they will address certain public health measures.

If your Tier 1 event has a number of higher-risk event factors, more information may be required. You may be required to put additional strategies in place to manage the activities. This may include the need to complete a COVID-19 Event Safety Plan.

If you have questions in relation to completing your plan, a WorkSafe Tasmania advisor can assist. To request a phone call or meeting with an advisor, please complete the request an advisor form.

Complete the Event COVID-19 Checklist here

Submit your application

All Tier 2 and Tier 3 events must submit an application for endorsement or approval.

Submit your application here

At a minimum, to submit an application you will need:

  • Event details including event name, contact details of key event personnel, description, date, event characteristics such as indoor or outdoor, seated or standing, service of alcohol and total number of people
  • Completed Event COVID-19 Safety Plan 
  • Site map showing the size of the event venue in square meters.

Endorsement and approval

An Event COVID-19 Safety Plan for Tier 2 and Tier 3 events must be completed and submitted at least a minimum of 30 business days before the key decision date for the event as required by the event organiser.

The same timeframe of 30 business days applies to an Event COVID-19 Safety Checklist for Tier 1 events. This is in case additional conditions need to be added to the Tier 1 event.

Compliance – implementing your plan

Following endorsement or approval of your event, you must:

  • Have a copy of your Events COVID-19 Safety Plan available at the event
  • The responsible person must be available during the event

The responsible person must be able to demonstrate compliance with the measures identified in the Event COVID-19 Safety Plan.

Public Health Officers and/or WorkSafe representatives may inspect your event and request the above information.

Support materials

We have a range of support materials to assist event organisers to hold a COVID safe event, and where applicable to register their event under the framework: